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Privacy Policy

Introduction

The Data Protection Act 2018 (“DPA 2018”) and the General Data Protection Regulation (“GDPR”) impose certain legal obligations in connection with the processing of personal data.

I, Martin Cronin, am a data controller within the meaning of the GDPR and process personal data.

I may amend this privacy notice from time to time. If I do so, I will supply you with and/or otherwise make available to you a copy of the amended privacy notice.

Information about you

In order for me to be able to fulfill my responsibilities as a Coach/Mentor/Spiritual Director I will need to record personal information about you. This information includes your name, address and contact details.

Your contact details will be used to contact you. Other personal data such as your name, address and/or date of birth will be used to verify your identify when there is a request for access to personal data from yourself or your representative or legitimate legal instrument such as a court order.

This personal information will be held for a period of six years after the cessation of our working relationship, except where there is a mutually agreed decision to retain it for longer or where I believe that it is in my best professional interests to do so. This is a legal requirement.

Your contact details alone will be shared in exceptional circumstances with my supervisor or my professional executor in the event that I am incapacitated so that they can contact you to explain the situation.

Information about sessions and our work together

Also, I will record notes of each session together. These notes will be a brief factual record of the session. This set of notes will include any agreements made with regard to, for example, cancelled sessions or changes to the way the work is conducted.

The brief factual notes may be shared (maintaining confidentiality) with my supervisor, professional body or similar for purposes of maintaining professional standards and aiding my professional development.

These brief factual notes will be held for a period of six years after the cessation of our work, except where I agree with you to retain them for longer or where I believe that it is in my best professional interests to do so.

I may make information from these notes available to legitimate third parties under the following conditions:

• Receipt of a request from you or your representative (if working in agreement with an organisation), and where the release of the notes is not judged by me as likely to cause you significant harm or harm to another person

• Where there is a specific legal requirement for me to do so

• Where there is an ethical duty for me to share, for example to avoid serious harm to yourself or another person, including the safeguarding of children or vulnerable adults.

Your Rights

You have the right to ask to see any information held by me about you. To do this please either ask me, or submit a request in writing. You also have the right to ask for information that you believe to be incorrect to be rectified. I will endeavour to provide you with the information requested within four weeks.

If I become aware of a situation where your personal information may have accidentally or maliciously been obtained by a third party I will notify you within three days.

Agreement

Please sign this page to indicate that we have discussed and agreed how your personal information will be held for the purposes of Coaching/Mentoring/Spiritual Direction relationship. Without your agreement to my holding your personal information it will not be possible to proceed with our work.

Print name:………………………………

Signature:……………………………….

Date:…………………………………….